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GDPR Compliance Risk

PandaDoc is a US-based service subject to the CLOUD Act. EU organizations using this service risk non-compliance with GDPR data transfer requirements.

PandaDoc logo

GDPR-Compliant Alternative to PandaDoc

🇺🇸PandaDoc · US-based · Subject to CLOUD Act

PandaDoc is a versatile document automation software that streamlines the creation, distribution, and management of proposals, contracts, and other business documents, enhancing productivity and collaboration.

Why You Need a GDPR-Compliant Alternative to PandaDoc

Since the landmark Schrems II ruling in 2020, transferring personal data to US-based services like PandaDoc has become a significant legal risk for EU organizations. The US CLOUD Act gives American authorities the power to access data held by US companies, regardless of where that data is physically stored — even if it's in an EU data center.

While the EU-US Data Privacy Framework (DPF) adopted in 2023 provides a new legal basis for transfers, privacy experts and legal scholars have raised concerns about its long-term viability. The framework could face the same fate as its predecessors (Safe Harbor and Privacy Shield), both of which were struck down by the Court of Justice of the EU.

For organizations that want to eliminate compliance risk entirely, switching to a European-based e-signature is the most straightforward solution. Below are the best GDPR-compliant alternatives to PandaDoc, all headquartered in Europe with data stored in EU data centers.

CLOUD Act Exposure

US authorities can access your data stored by PandaDoc, even if servers are located in Europe.

GDPR Fine Risk

Non-compliant data transfers can result in fines up to 4% of annual global revenue under GDPR Article 83.

EU Alternative Available

3 GDPR-compliant European alternatives available with full EU data residency.

3 GDPR-Compliant Alternatives to PandaDoc

European services with full GDPR compliance and EU data residency

Scrive logo

Scrive

🇸🇪

by Scrive

Scrive is a European digital signature solution that enables users to sign documents securely and efficiently online. It streamlines the signing process, allowing for easy integration with various applications and compliance with EU regulations. Ideal for businesses seeking to enhance document management and reduce paper usage.

EU-BasedISO 27001GDPR CompliantEU-hosted
Migration:●●●2-4 hours

Why switch?

  • Scrive is GDPR compliant, ensuring data protection for EU customers.
  • Data is stored on EU servers, minimizing cross-border data risks.
  • Scrive holds ISO 27001 certification, demonstrating strong security practices.

Consider

  • Migration from PandaDoc may require significant data transfer efforts.
  • Scrive lacks some collaboration tools found in PandaDoc, like real-time editing.
View DetailsCompareSwitch Guide
Visit Scrive
Yousign logo

Yousign

🇫🇷

by Yousign

Yousign is an electronic signature solution developed by a European company, designed to streamline the signing process for documents. It allows users to create, send, and sign documents securely online, ensuring compliance with EU regulations. Yousign enhances efficiency for businesses and individuals alike.

EU-BasedISO 27001GDPR CompliantEU-hosted
Migration:●●●2-4 hours

Why switch?

  • Yousign servers are located in the EU, ensuring data residency compliance.
  • Yousign is fully GDPR compliant, minimizing legal risks in the EU.
  • ISO 27001 certification indicates strong information security practices.

Consider

  • Migration from PandaDoc may require manual transfer of existing documents.
  • Yousign lacks some advanced collaboration tools found in PandaDoc.
View DetailsCompareSwitch Guide
Visit Yousign
GetAccept logo

GetAccept

🇸🇪

by GetAccept

GetAccept is a European sales enablement platform designed to streamline the sales process. It offers tools for document tracking, digital proposals, and video communication, helping sales teams engage with prospects more effectively. GetAccept integrates with popular CRM systems to enhance productivity and collaboration.

EU-BasedSOC 2 Type IISOC 2GDPR Compliant
Migration:●●●2-4 hours

Why switch?

  • GetAccept's servers are located in the EU, ensuring GDPR compliance.
  • GetAccept offers optional end-to-end encryption for sensitive documents.
  • GetAccept provides a dedicated support team based in Europe for quicker response.

Consider

  • Migration from PandaDoc may require manual data transfer, causing delays.
  • GetAccept lacks some advanced document automation features of PandaDoc.
View DetailsCompareSwitch Guide
Visit GetAccept

Quick GDPR Compliance Comparison

ServiceHQ LocationGDPR NativeEU Data CentersCLOUD Act FreePricing
🇺🇸PandaDoc
United StatesNoPartialNo-
🇸🇪ScriveSEYesYesYes-
🇫🇷YousignFRYesYesYes-
🇸🇪GetAcceptSEYesYesYes-

Frequently Asked Questions

Is PandaDoc GDPR compliant?

PandaDoc is a US-based service operated by PandaDoc. While it may have some GDPR compliance measures, as a US company it is subject to the CLOUD Act, which allows US authorities to access data stored by US companies regardless of where the data is physically located. This creates a fundamental conflict with GDPR requirements for data protection.

What are the GDPR risks of using PandaDoc?

The main GDPR risks include: (1) Data transfers to the US may lack adequate protection since the Schrems II ruling invalidated Privacy Shield, (2) US authorities can demand access under the CLOUD Act, (3) Your organization may face GDPR fines up to 4% of annual revenue for non-compliant data transfers, and (4) User consent may not be sufficient to legitimize transfers given the systematic access by US authorities.

What are the best GDPR-compliant alternatives to PandaDoc?

The top GDPR-compliant alternatives to PandaDoc include Scrive, Yousign, GetAccept. These European services store your data in EU data centers and are fully subject to GDPR protections.

How do I migrate from PandaDoc to a GDPR-compliant alternative?

Most migrations involve three steps: (1) Export your data from PandaDoc using their data export tools, (2) Create an account with your chosen EU alternative, and (3) Import your data into the new service. We provide detailed migration guides for each alternative to make the switch as smooth as possible.

Can EU companies legally use PandaDoc?

Since the Schrems II ruling (2020), EU organizations face significant legal risk when using US cloud services like PandaDoc. While the EU-US Data Privacy Framework (2023) provides a new legal basis, its long-term stability is uncertain. Many EU data protection authorities recommend using EU-based alternatives to avoid compliance risks entirely.

Other GDPR Alternatives in E-Signature

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Related Pages

Migration Resources

Last updated: February 6, 2026