Skip to main content
BuiltInEu

GDPR Compliance Risk

Google Workspace is a US-based service subject to the CLOUD Act. EU organizations using this service risk non-compliance with GDPR data transfer requirements.

Google Workspace logo

GDPR-Compliant Alternative to Google Workspace

🇺🇸Google · US-based · Subject to CLOUD Act

Google Workspace is a comprehensive suite of cloud-based productivity and collaboration tools developed by Google. It is designed to facilitate real-time collaboration and communication within organizations. The suite includes applications such as Google Docs, Sheets, and Slides for document creation and editing, Google Meet for video conferencing, and Gmail for email communication. Google Workspace offers customizable email domains and integrates seamlessly with third-party applications, enhancing its utility for businesses of all sizes. The platform also provides advanced security and administrative controls, making it suitable for organizations with specific compliance needs. Users benefit from cloud storage via Google Drive and task management capabilities through Google Tasks. Primarily targeted at businesses, educational institutions, and non-profits, Google Workspace supports mobile access through dedicated apps, allowing users to work from anywhere. It operates under a subscription-based pricing model, with various plans available depending on the size and needs of the organization. It is important to note that Google Workspace is a US-based service, and user data is stored in the United States, subject to US data laws such as the CLOUD Act and FISA 702.

Why You Need a GDPR-Compliant Alternative to Google Workspace

Since the landmark Schrems II ruling in 2020, transferring personal data to US-based services like Google Workspace has become a significant legal risk for EU organizations. The US CLOUD Act gives American authorities the power to access data held by US companies, regardless of where that data is physically stored — even if it's in an EU data center.

While the EU-US Data Privacy Framework (DPF) adopted in 2023 provides a new legal basis for transfers, privacy experts and legal scholars have raised concerns about its long-term viability. The framework could face the same fate as its predecessors (Safe Harbor and Privacy Shield), both of which were struck down by the Court of Justice of the EU.

For organizations that want to eliminate compliance risk entirely, switching to a European-based office suites is the most straightforward solution. Below are the best GDPR-compliant alternatives to Google Workspace, all headquartered in Europe with data stored in EU data centers.

CLOUD Act Exposure

US authorities can access your data stored by Google Workspace, even if servers are located in Europe.

GDPR Fine Risk

Non-compliant data transfers can result in fines up to 4% of annual global revenue under GDPR Article 83.

EU Alternative Available

3 GDPR-compliant European alternatives available with full EU data residency.

3 GDPR-Compliant Alternatives to Google Workspace

European services with full GDPR compliance and EU data residency

Nextcloud logo

Nextcloud

🇩🇪

Nextcloud is a self-hosted cloud storage solution designed to provide secure and compliant data management for individuals and organizations. It offers end-to-end encryption for files, ensuring that your data remains private and protected. With GDPR-compliant data processing, Nextcloud is an ideal choice for those prioritizing data sovereignty and privacy, especially within the European Union. Key features include version control for file revisions, collaborative document editing, and two-factor authentication support, making it a robust tool for both personal and professional use. The platform is extensible with third-party apps, allowing users to customize their experience according to their needs. Nextcloud is suitable for businesses, educational institutions, and privacy-conscious individuals who require a reliable and secure cloud storage solution. With cross-platform mobile and desktop apps, users can access their data anytime, anywhere. Pricing varies based on the deployment model, with options for both free and enterprise-level support. By hosting data within the EU, Nextcloud ensures compliance with stringent data protection regulations, offering peace of mind to its users.

EU-hostedEU-BasedISO 27001BSI C5GDPR CompliantOpen SourceSelf-HostableEU Ecolabel
freemiumMigration:●●●2-4 hours

Why switch?

  • Full GDPR compliance ensures EU data protection standards.
  • Self-hosting offers complete control over data storage locations.
  • Open-source nature allows for customizable solutions.

Consider

  • Migration requires technical expertise and time investment.
  • Lacks integrated video conferencing like Google Meet.
View DetailsCompareSwitch Guide
Visit Nextcloud
OnlyOffice logo

OnlyOffice

🇱🇻

by OnlyOffice

ONLYOFFICE offers a secure online office suite highly compatible with MS Office formats. Connect it to your web platform for document editing and collaboration or use as a part of ONLYOFFICE Workspace.

GDPR CompliantEU-BasedOpen SourceSelf-Hostable
freemiumMigration:●●●2-4 hours

Why switch?

  • Full GDPR compliance ensures EU data protection.
  • Self-hosting option offers more control over data.
  • Open source allows for customization and auditing.

Consider

  • Migration from Google Workspace can be complex.
  • Lacks integrated video conferencing like Google Meet.
View DetailsCompareSwitch Guide
Visit OnlyOffice
CryptPad logo

CryptPad

🇫🇷

by CryptPad

CryptPad is a secure, collaborative office suite designed to protect your privacy while enabling seamless teamwork. With end-to-end encryption, CryptPad ensures that only you and your collaborators can access your documents, making it an ideal choice for privacy-conscious users. Its real-time collaborative editing feature allows multiple users to work on documents simultaneously, enhancing productivity without compromising security. Key features include GDPR-compliant data handling, customizable templates, and version history tracking, all hosted within the EU to ensure data sovereignty. CryptPad is open source and community-driven, offering transparency and flexibility to its users. It is perfect for individuals, teams, and organizations that prioritize data privacy and need a reliable platform for document creation and sharing. CryptPad's pricing model includes a free tier with optional paid plans for additional storage and features, making it accessible for both personal and professional use.

GDPR CompliantEU-BasedOpen SourceSelf-HostableEU-hosted
freemiumMigration:●●●2-4 hours

Why switch?

  • End-to-end encryption protects all document data
  • GDPR compliance ensures EU data protection standards
  • Open source allows for transparency and customization

Consider

  • Migration from Google Workspace can be complex
  • Limited third-party app integrations compared to Google
View DetailsCompareSwitch Guide
Visit CryptPad

Quick GDPR Compliance Comparison

ServiceHQ LocationGDPR NativeEU Data CentersCLOUD Act FreePricing
🇺🇸Google Workspace
United StatesNoPartialNo-
🇩🇪NextcloudDEYesYesYesfreemium
🇱🇻OnlyOfficeLVYesYesYesfreemium
🇫🇷CryptPadFRYesYesYesfreemium

Frequently Asked Questions

Is Google Workspace GDPR compliant?

Google Workspace is a US-based service operated by Google. While it may have some GDPR compliance measures, as a US company it is subject to the CLOUD Act, which allows US authorities to access data stored by US companies regardless of where the data is physically located. This creates a fundamental conflict with GDPR requirements for data protection.

What are the GDPR risks of using Google Workspace?

The main GDPR risks include: (1) Data transfers to the US may lack adequate protection since the Schrems II ruling invalidated Privacy Shield, (2) US authorities can demand access under the CLOUD Act, (3) Your organization may face GDPR fines up to 4% of annual revenue for non-compliant data transfers, and (4) User consent may not be sufficient to legitimize transfers given the systematic access by US authorities.

What are the best GDPR-compliant alternatives to Google Workspace?

The top GDPR-compliant alternatives to Google Workspace include Nextcloud, OnlyOffice, CryptPad. These European services store your data in EU data centers and are fully subject to GDPR protections.

How do I migrate from Google Workspace to a GDPR-compliant alternative?

Most migrations involve three steps: (1) Export your data from Google Workspace using their data export tools, (2) Create an account with your chosen EU alternative, and (3) Import your data into the new service. We provide detailed migration guides for each alternative to make the switch as smooth as possible.

Can EU companies legally use Google Workspace?

Since the Schrems II ruling (2020), EU organizations face significant legal risk when using US cloud services like Google Workspace. While the EU-US Data Privacy Framework (2023) provides a new legal basis, its long-term stability is uncertain. Many EU data protection authorities recommend using EU-based alternatives to avoid compliance risks entirely.

Other GDPR Alternatives in Office Suites

GDPR Alternative to NotionGDPR Alternative to Visual StudioGDPR Alternative to Microsoft 365GDPR Alternative to AirtableGDPR Alternative to AppFlowyGDPR Alternative to Evernote

Related Pages

Migration Resources

Last updated: January 26, 2026