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GDPR Compliance Risk

Toggl Track is a US-based service subject to the CLOUD Act. EU organizations using this service risk non-compliance with GDPR data transfer requirements.

Toggl Track logo

GDPR-Compliant Alternative to Toggl Track

🇺🇸Toggl · US-based · Subject to CLOUD Act

Toggl Track is a robust time tracking tool designed to help individuals and teams efficiently manage their time and productivity. Originating from Estonia, this tool offers a comprehensive set of features that cater to a wide range of professional needs. Toggl Track integrates seamlessly with numerous applications, making it a versatile choice for businesses looking to streamline their workflow. Key features include detailed reporting, project tracking, and the ability to set billable rates, which are particularly beneficial for freelancers, consultants, and teams in need of precise time management. Toggl Track is ideal for professionals who prioritize data privacy and security, as it is EU-hosted and fully compliant with GDPR regulations. This ensures that user data is handled with the utmost care and remains within European data sovereignty standards. The platform offers a flexible pricing model, with a free tier available for individuals and scalable paid plans for teams, making it accessible to a wide range of users. By choosing Toggl Track, users can confidently manage their time while ensuring their data remains secure and compliant with European regulations.

Why You Need a GDPR-Compliant Alternative to Toggl Track

Since the landmark Schrems II ruling in 2020, transferring personal data to US-based services like Toggl Track has become a significant legal risk for EU organizations. The US CLOUD Act gives American authorities the power to access data held by US companies, regardless of where that data is physically stored — even if it's in an EU data center.

While the EU-US Data Privacy Framework (DPF) adopted in 2023 provides a new legal basis for transfers, privacy experts and legal scholars have raised concerns about its long-term viability. The framework could face the same fate as its predecessors (Safe Harbor and Privacy Shield), both of which were struck down by the Court of Justice of the EU.

For organizations that want to eliminate compliance risk entirely, switching to a European-based time tracking is the most straightforward solution. Below are the best GDPR-compliant alternatives to Toggl Track, all headquartered in Europe with data stored in EU data centers.

CLOUD Act Exposure

US authorities can access your data stored by Toggl Track, even if servers are located in Europe.

GDPR Fine Risk

Non-compliant data transfers can result in fines up to 4% of annual global revenue under GDPR Article 83.

EU Alternative Available

3 GDPR-compliant European alternatives available with full EU data residency.

3 GDPR-Compliant Alternatives to Toggl Track

European services with full GDPR compliance and EU data residency

Clockodo logo

Clockodo

🇩🇪

by Clockodo

Clockodo is a comprehensive office suite designed to streamline time tracking and project management for businesses across Europe. With its robust features, Clockodo allows users to efficiently manage projects and clients, track time with precision, and generate detailed reports tailored to their needs. The platform's mobile app ensures that time entries can be made on-the-go, providing flexibility for remote and field workers. Key features include automated invoicing capabilities and seamless integration with popular tools, enhancing workflow efficiency. Clockodo is ideal for small to medium-sized enterprises and freelancers who require a reliable and secure time management solution. Its EU-hosted data centers and GDPR compliance guarantee that user data is handled with the utmost care, ensuring privacy and security. This makes Clockodo particularly appealing to businesses operating within the European Union, where data sovereignty is a priority. The product offers a subscription-based pricing model, allowing users to choose a plan that best fits their business needs. With user role management features, businesses can assign specific permissions, ensuring that team members have access only to the information they need.

EU-hostedEU-BasedGDPR Compliant
subscriptionMigration:●●●2-4 hours

Why switch?

  • GDPR compliance ensures data protection for EU users.
  • EU-hosted servers minimize data transfer risks outside the EU.
  • Customizable reporting tools allow tailored insights for projects.

Consider

  • Migration from Toggl may require manual data entry and adjustments.
  • Clockodo lacks some integrations available in Toggl Track.
View DetailsCompareSwitch Guide
Visit Clockodo
Kimai logo

Kimai

🇩🇪

by Kimai

Kimai is a versatile office suite from Europe designed to streamline time tracking and project management for businesses of all sizes. As an open-source platform, Kimai offers customizable reporting tools and multi-user project management capabilities, making it an ideal choice for teams looking to enhance productivity and accountability. With its self-hosted deployment option, Kimai ensures that your data remains secure and compliant with GDPR regulations, providing peace of mind for businesses operating within the EU. Key features include a mobile-friendly interface that allows for seamless time tracking on the go, invoice generation capabilities to simplify billing processes, and an API for easy integration with third-party applications. Kimai's commitment to privacy and security is underscored by its EU-hosted certification, ensuring data sovereignty and compliance with stringent data protection standards. Kimai is particularly suited for small to medium-sized enterprises, freelancers, and project managers who require robust time tracking and reporting tools. While the core software is open-source and free to use, additional features and support may be available through paid options, offering flexibility to meet various business needs.

EU-hostedEU-BasedOpen SourceSelf-HostableGDPR Compliant
freemiumMigration:●●●2-4 hours

Why switch?

  • Kimai is open-source, allowing full customization of features.
  • GDPR compliance ensures strict data protection for EU users.
  • Self-hosting option provides control over data and server location.

Consider

  • Migration from Toggl to Kimai may require manual data transfer.
  • Learning curve for new users unfamiliar with Kimai's interface.
View DetailsCompareSwitch Guide
Visit Kimai
TimeCamp logo

TimeCamp

🇵🇱

by TimeCamp

TimeCamp is a time tracking software designed to help users monitor and manage their work hours efficiently. It offers features like automatic time tracking, reporting, and invoicing, making it suitable for freelancers and teams. Developed by a European company, TimeCamp aims to enhance productivity and streamline project management.

EU-BasedISO 27001Self-Hostable
Migration:●●●2-3 hours

Why switch?

  • TimeCamp servers are based in the EU, ensuring GDPR compliance.
  • TimeCamp offers optional end-to-end encryption for enhanced security.
  • TimeCamp provides detailed project management features for teams.

Consider

  • Migrating data from Toggl Track may require manual input for accuracy.
  • TimeCamp's interface may have a steeper learning curve for new users.
View DetailsCompareSwitch Guide
Visit TimeCamp

Quick GDPR Compliance Comparison

ServiceHQ LocationGDPR NativeEU Data CentersCLOUD Act FreePricing
🇺🇸Toggl Track
United StatesNoPartialNofreemium
🇩🇪ClockodoDEYesYesYessubscription
🇩🇪KimaiDEYesYesYesfreemium
🇵🇱TimeCampPLYesYesYes-

Frequently Asked Questions

Is Toggl Track GDPR compliant?

Toggl Track is a US-based service operated by Toggl. While it may have some GDPR compliance measures, as a US company it is subject to the CLOUD Act, which allows US authorities to access data stored by US companies regardless of where the data is physically located. This creates a fundamental conflict with GDPR requirements for data protection.

What are the GDPR risks of using Toggl Track?

The main GDPR risks include: (1) Data transfers to the US may lack adequate protection since the Schrems II ruling invalidated Privacy Shield, (2) US authorities can demand access under the CLOUD Act, (3) Your organization may face GDPR fines up to 4% of annual revenue for non-compliant data transfers, and (4) User consent may not be sufficient to legitimize transfers given the systematic access by US authorities.

What are the best GDPR-compliant alternatives to Toggl Track?

The top GDPR-compliant alternatives to Toggl Track include Clockodo, Kimai, TimeCamp. These European services store your data in EU data centers and are fully subject to GDPR protections.

How do I migrate from Toggl Track to a GDPR-compliant alternative?

Most migrations involve three steps: (1) Export your data from Toggl Track using their data export tools, (2) Create an account with your chosen EU alternative, and (3) Import your data into the new service. We provide detailed migration guides for each alternative to make the switch as smooth as possible.

Can EU companies legally use Toggl Track?

Since the Schrems II ruling (2020), EU organizations face significant legal risk when using US cloud services like Toggl Track. While the EU-US Data Privacy Framework (2023) provides a new legal basis, its long-term stability is uncertain. Many EU data protection authorities recommend using EU-based alternatives to avoid compliance risks entirely.

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Last updated: January 30, 2026