Microsoft 365 vs OnlyOffice: Which Excels in Collaboration?
Discover how Microsoft's US-based suite compares to Latvia's OnlyOffice in enhancing collaborative work for your team.
Should You Switch to OnlyOffice?
Gain GDPR compliance, EU server hosting, and self-hosting options
Lose advanced AI tools and some integrated task management features
Switch if privacy and EU hosting are priorities; stay for advanced features
At a Glance
US data laws
GDPR protected
Microsoft 365
Contact
OnlyOffice
freemium
Privacy & Compliance Comparison
Critical data sovereignty factors at a glance
| Criteria | Microsoft 365 | OnlyOffice |
|---|---|---|
Server Location | US, EU, and other global locations | EU |
GDPR Compliance | Partial (SCCs) | Full |
Open Source | ||
E2E Encryption | Enterprise only | Optional |
Data Portability | Full export | Full export |
CLOUD Act Notice
Microsoft 365 is a US company and must comply with CLOUD Act data requests, even for data stored in EU data centers. OnlyOffice is not subject to US jurisdiction.
Microsoft 365
🇺🇸Microsoft
OnlyOffice
🇱🇻OnlyOffice
US Data Storage
Data subject to US CLOUD Act and may be accessed by US authorities
EU Data Protection
Data protected under GDPR with EU-only data residency
Certifications & Compliance
No certifications listed
Reasons to Switch
- ✓GDPR compliance ensures EU data protection standards.
- ✓Self-hosting allows full control over data storage.
- ✓Open source offers transparency and customization.
- ✓MS Office format compatibility reduces conversion issues.
Things to Consider
- !Migration from Microsoft 365 can be time-consuming.
- !Lacks AI-powered writing assistance found in Microsoft 365.
- !Learning curve for users familiar with Microsoft 365.
Migration Overview
Depends on data size and complexity
Quick Steps
Create OnlyOffice account and configure settings
Export and prepare data from Microsoft 365
Import data, test integrations, and migrate users
Note: Switching may require adapting to different interfaces and functionalities between the two products.
Other alternatives to Microsoft 365
Ready to make the switch?
Start using OnlyOffice today and take control of your data privacy.